Project Monitoring

Project Life Cycle Progress
  Project progress status report – overview Programme : Agriculture
  Project 1 Project 2 Project 3
  Done In progress Not started
Stage 1 Strategy alignment : Project identification
1 Strategic Goal – alignment to Programme outcomes
1 Overarching programme concept
1 Project objective from programme concept
1 Strategic Partnerships – Contact with Municipality
1 Institutional arrangements and agreements
1 Financial budget (programme)
output Project Identification
Stage 2 Conceptualisation      
2 Stakeholder mobilization and feedback (continuous)
2 Engagement with stakeholders
2 Engage with Project Steering – PSC member
2 Programme Budget and potential stakeholder contribution
2 Mobilising resources for planning
2 Situational analysis/status quo/baseline/cost benefit analysis
2 Risk Analysis
2 High Level Feasibility & detailed feasibility
2 Market feasibility study
output Project concept
Stage 3 Planning      
3 Logical Framework planning  
3 Detailed programme planning (LSDF- industry cluster development plans, Rural community cluster plan
3 Operational Planning for implementation
3 Monitoring Plan
3 Detailed project and business plans (bankable)
3 Technical feasibility study and project design
3 Mobilising resources for implementation
output Project plan
Stage 4 Implementation       
4 Organisational agreements in place
4 Implement operational plan
4 Learning and knowledge (training skills development and capacity building
4 Production capacity
4 Procurement of resources
4 Operations/construction started
4 Enterprize development ( strengthening structures, meetings, reporting, roles and responsilbities)
4 Maintenance of structures
4 Market access and logistics
4 Monitoring Implementation
4 Milestone reporting
4 Risk management
4 Production of Niche/New & high value products ( upscaling)
output Project implementation sustainability quality criteria achieved
Stage 5 Monitoring and Evaluation (Planning and Implementation)      
3 logical Framework planning  
3 Monitoring Plan
4 Monitoring Implementation
5 Review projects
4 Update business plan
5 Evaluate programmes
5 Learning networks
5 High level R&D, knowledge development
5 Industry associations
output Project achieved evaluation criteria and is sustainable
Stage 6 Sustainability & Exit      
1 Strategic Alignment : Signed MoA’s  
1 Strategic Alignment: Funding model, institutional ownership ( legal entity) & exit strategy planned  
2 Conceptualisation: Stakeholder participation processes in place  
2 Conceptualisation: Feasibility studies – project concept approval  
3 Planning: Project Project plan of operation developed and approved  
3 Planning: Project Budget approved and funding is available  
4 Implementation: Project Management, control and regular reporting. Document procedures exists and is adhered to  
4 Implementation: Project monitored according to monitoring plan and linked to performance management  
5 Monitoring : Monitoring plan approved and aligned to programme outcomes  
5 Evaluation: (External) Project are evaluated and lessons learnt are shared and serves as input into Strategic planning  
6 Sustainability & Exit: Project participants are capacitated throughout the project lifecycle in preparation of exit